If you are a worker who is looking for ways to check your schedule online, or a manager looking for ways to simplify the circulation of your employee schedules, locating a suitable solution could be a tedious task. There are literally a huge selection of a large number of choices in the marketplace (go ahead; Google “employee scheduling”). After a deeper look, you will begin to realize you can find only a small number of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips can help prepare you to look for the right vendor for the employee scheduling software.
1. 100% web-based.
Web-based software (I want to call it web-ware), requires no download and no installation, it is simply ready to use once you login to their website wvw-greatpeople.me. Most web-ware is offered as a service; meaning you must contribute to utilize it (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the application delivery type of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service features a rock-solid application data backup and restoration plan. Most web-ware solutions include this, however, many offer it being an add-on service. Be sure you can find no hidden fees associated with a restoration should there be considered a data-related issue in the future.
3. Lifetime upgrades.
The web provides for immediate delivery of software updates to user-communities. However, some web-ware vendors do not include free upgrades as part of their baseline subscription packages. Make sure to ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The opportunity of finding a solution that fits your entire scheduling requirements is highly unlikely. However, many leading vendors provides customization services that permit you to bend and shape their offerings to higher meet your unique needs.
It is important to know how you should use your scheduling data once it is being managed digitally.
5. Wireless portal.
Your employees want access to their schedules. Along with providing access online, a solution that enables your employees to access their schedules wirelessly (on their cell or PDA) will reduce the total amount of time you’ll spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without any intervention from management (other than final approval) is a total must. We know all too well that employee availability can transform extremely quickly, by allowing employee driven shift-trades you can empower employees, and ensure their responsible for locating a suitable replacement before time.
7. Intelligent scheduling algorithm.
The true power of scheduling software is the interior algorithms. It should consider; employee availability, skill-level, AND preferences when deciding who to schedule for almost any particular shift. Ask questions about the auto-scheduling features and be sure to understand their limitations.